Invoice Processor
Job Description Template

Job overview

We are looking for an Invoice Processor to work with our Accounting department. As part of the accounts payable department, you will be responsible for maintaining a proper invoice database. A meticulous approach to work and strong analytical skills can serve to your advantage.

You should have a complete understanding of accounting systems and invoice processing software. Furthermore, your responsibilities include conducting invoice processing procedures in-line with the company’s policies and legalities. 

You should coordinate with the vendors, check supplier invoices, as well as rectify discrepancies before approving/rejecting invoices. You should also be able to set and track payment reminders. Besides handling vendor invoices, you should manage invoicing procedures for all internal departments. You should be able to undertake a thorough check of pending invoices before processing the payments. 

Your key assets should include financial expertise and time management skills, along with a detail-oriented approach. Apart from this, your ability to handle many clients with composure is a benefit. Drop us a line if your skill set matches our requirements, and your robust accounting background can help our company grow.

Responsibilities

• Handle multiple projects and client accounts

• Create and maintaining PO invoices

• Check purchase order (PO) number before processing of invoices

• Initiate online data capture for ERP systems

• Keep a track of slow approvals

• Undertake manual data entry of invoice data

• Research data trends to analyze future market scenarios

• Ensure complete accuracy of financial statements and tax data

• Guarantee smooth functioning of invoice automation and procure to pay process

• Verify invoice approval

• Maintain general ledger

• Help the team with audits

• Maintain financial statements of line items.

• Communicate with vendors and clients throughout the payment process

• Handle payment queries and offer customer satisfaction

• File contracts and archiving data

Requirements

• Bachelor’s degree in Accounting, Finance or similar field

• 3+ years of experience as a Invoice Processor or Accountant or any similar position

• Know-how of basic accounting practices and legalities

• Impressive accounting background and organizational skills

• Excellent communication skills and attention to detail

• Understanding of AP process and AP automation solution

• Ability to coordinate with internal departments

• Excellent experience in working with various accounting software

• High accuracy standards

• Team player

• Ability to work under pressure