Billing Clerk
Job Description Template

Job Overview

Our company is looking for a hard-working Billing Clerk to perform day-to-day tasks. Your duties include preparing invoices, credit memos and keeping a record of all the payments that have been made. The ideal candidate should be reliable and accurate in managing all the records. The major goal is to keep all the financial data organized and secure the company’s revenue.

If you think skills match the criteria for this job, then please do apply now.

Responsibilities

• Manage and prepare account balances to determine outstanding debts.

• Collect the information required for all calculations.

• Calculate and update and account receivables.

• Issue invoices and other bills to the customers.

• Inspect all the invoices to identify any errors before invoice delivery.

• Supervise credit card online, payments and bank transfer payments.

• Timely update and maintain customer database.

• Manage and update accounting records like payments, balances, etc.

• Issue account statements to the customers regularly.

• Contact customers and send payment reminders as per the requirement.

• Answer customers questions and address their complaints.

• Give a stamp of approval to daily cash reconciliation.

• Work together smoothly with the accounts department in preparing account statements and financial reports.

• Attend training seminars and staff meetings and take on miscellaneous tasks as required.

Requirements

• Bachelor's Degree in Commerce or any discipline. Candidates with High school diploma with the relevant experience can also be considered.

• Must have 1-2 years of experience working as a Billing Clerk or Billing Coordinator.

• Knowledge of accounting laws and legal procedures.

• Excellent maths and organizational skills.

• Proficient in MS Office (Excel, Word, etc).

• Accounting software (Quickbooks, Zoho, Freshbooks, Tally ERP, etc) knowledge preferred.

• Amazing verbal and written communication skills.

• Outstanding customer service skills.

• Effective attention to details.

• Outstanding analytic and interpersonal skills.

• Excellent proficiency and speed when using a 10-key numeric pad.

• Ability to prioritize and manage time effectively.