Administrative Coordinator
Job Description Template

Job Overview

Our company is looking for an Administrative Coordinator to join us on an immediate basis. You will be responsible for managing administrative duties such as responding to customer queries, scheduling meetings, and maintaining employee records. Besides, you will be coordinating with the HR and Accounting departments regarding employee payroll and office expenses.

To perform in this job role, you should have good analytical and problem-solving skills. Also, you should display physical strength and mental stamina. Your ability to multitask and prioritize urgent projects at hand will be advantageous. 

In addition to this, you should be able to maintain the confidentiality of any sensitive information. You will be responsible for ensuring that the office policies are adhered to, and company standards are maintained at all times. 

If you are proactive and can manage administrative duties effectively, then do get in touch with us. Freshers are also welcome. 

Responsibilities

• Responding, assigning, and distributing incoming mails

• Routing incoming phone calls

• Preparing and maintaining office expense reports

• Scheduling internal/external meetings

• Maintaining and updating employee records

• Reviewing and placing orders for office supplies as and when needed

• Making a note a client queries and processing the same to the relevant department

• Coordinating with the HR Manager in reviewing and updating office policies

• Ensuring all employees adhere to the office policies and regulations

• Communicating with the Accounting department regarding employee payrolls

• Booking conference rooms for meetings

• Maintaining and updating database 

• Greeting and responding to visitors in a professional manner

• Liaising between employees and third parties

• Making travel arrangements whenever necessary

• Ensuring all office equipment are in working order and maintaining office space hygiene

Requirements

• Bachelor’s degree in Business Administration, Business Management or a related field

• Proven work experience in the Administrative department is desirable

• Excellent communication and interpersonal skills

• Proficiency in Microsoft Office, particularly Spreadsheets and Presentation

• Good time management and organizational skills

• Strong analytical and problem-solving skills

• Ability to maintain confidentiality 

• Good multitasking skills

• Having a professional demeanor

• Ability to handle stressful situations

• A team player and highly-motivated individual

• Ability to offer improved customer service