We are looking for an efficient and enthusiastic Executive Secretary to join our company immediately. You should be able to handle the Executive’s daily activities smoothly. Besides, you will be preparing minutes, memos, and agendas.
You should own excellent communication and negotiation skills. Moreover, you should be able to liaise between employees, clients, and suppliers. As an Executive Secretary, you should have an eye for detail and the ability to proofread documents and emails.
As a part of this job role, you should maintain a detailed record of all correspondence and redirect important messages to the Executive. Furthermore, you should have the ability to maintain the confidentiality of any sensitive information.
If you can offer excellent administrative and clerical skills, then do get in touch with us. We would love to hear from you.
Creating, managing, and updating the day-to-day schedule of the Executive
Scheduling and prioritizing important Executive meetings
Making travel arrangements and handling Executive’s phone calls
Redirecting important phone calls and urgent emails to the Executive
Handling and filing important and confidential documents
Liaising between the Executive and staff members
Writing down minutes of the meetings
Preparing presentations and reports
Maintaining detailed and accurate records of all correspondences
Negotiating contract terms and quotes with vendors and suppliers
Communicating any urgent appointments or cancellations to the Executive
Greeting and assisting visitors/customers
Planning office activities and events
Proofreading and compiling documents and reports
Monitoring and maintaining office supplies
Preparing memos and letters
Maintaining and updating the filing system
Preparing company expense and budget reports
Bachelor’s degree in Business Administration, Business Management or a related field
Proven work experience as an Executive Secretary or a similar position in the Administrative department
Excellent time management and organizational skills
Proficiency in Microsoft Office
Good analytical and problem-solving skills
Good communication and negotiation skills
Ability to multitask and prioritize tasks
Ability to work independently
Reliable and highly motivated individual
Ability to conduct in-depth research
Ability to offer improved customer service
Ability to work under pressure and in a fast-paced environment
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