Event Coordinator
Job Description Template

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Job Overview

As an Event Coordinator, you are required to plan an event that will remain in the memories of people for a while. We are looking for a candidate with the perfect combination of time management and interpersonal skills. 

You will be responsible to handle and manage all events plan right from the start till the last light goes off. Your responsibilities include to work on a budget and give the extraordinary outcome that satisfies the needs that of the customers and the invitees as well. 

This role requires a lot of creativity, so you should be innovative to try new things and come up with new ideas. You are also responsible for planning the events with the client and coordinate with the team about the same. You should make sure everything is managed perfectly well on the day of an event.

If you think you have the skills and experience for this position then we will be happy to meet you.


  • Meet clients for event details and plan the event.

  • Understand the needs of customers and chalk out a plan according to the client’s budget.

  • Send out the invitations, manage the list of invitees and follow up about the same.

  • Shortlist the food menu and beverages according to the customer’s preferences and budget.

  • Manage the staff for the event and collaborate with them for timely updates.

  • Make quick decisions on the basis of the requirements of the event.

  • Maintain a good professional relationship with the vendors and ensure the vendors are paid on time.

  • Manage all the inventory items and keep accurate records.


  • Bachelor’s degree in Hotel Management, Hospitality Management or relevant field.

  • 3 years of experience as an Event Coordinator, Event Planner, or a similar role.

  • Quick decision making and crisis management skills.

  • Good oral and written communication skills.

  • Proficiency in Microsoft Office.

  • Excellent attention to detail.

  • Strong negotiation and  interpersonal skills

  • Excellent customer service skills.

  • Good time management skills.

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Dominic Scales, Global Talent Acquisition Manager at DOTW
Dominic Scales
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