Payroll Specialist
Job Description Template

Job Overview 

We are looking for a smart and experienced Payroll Specialist to be a part of our team. Your job duties will include calculating employee payrolls, tax deductions, bonuses and overtime. Besides, you should also have complete knowledge of the compensation benefit rates and any changes in the same. You will also be responsible for addressing employee payroll-related queries. 

As a Payroll Specialist, you should be aware of the best payroll practices and be familiar with various payroll software. Moreover, you should be able to coordinate all payroll activities and seek payment approvals from the Payroll Manager. You will also be responsible for coordinating with the Accounting department and for assisting with auditing procedures. 

To be able to perform in this job role, you should have excellent accounting skills and an eye for detail. Furthermore, you should be able to comply with the company standards and handle all payroll activities within the assigned budget. Your ability to provide excellent customer service will be advantageous. 

Get in touch with us if you can fulfill the job requirements. We await to hear from you.  

Responsibilities 

• Making a note of employee work hours 

• Accurately calculating tax deductions, bonuses, and overtime 

• Coordinating with the Payroll Manager and seeking approvals on employee payments 

• Staying up-to-date with the compensation benefit rates  

• Maintaining an accurate record of all payments in the database 

• Resolving any payroll related queries from the employees 

• Coordinating with the Accounting department in managing all payroll related transactions 

• Getting payment confirmations from the Payroll Manager 

• Gathering and verifying employee’s necessary bank account details  

• Ensuring that all payroll activities are handled within the assigned budget 

• Preparing and presenting financial reports required for auditing purpose 

Requirements 

• Bachelor’s degree in Accounting, Business Administration, or a related field 

• 3-5 years of work experience as a Payroll Specialist or a similar position in the Human Resources department 

• Complete understanding of the payroll practices and processes 

• Familiarity with payroll software such as Xero, QuickBooks, Payroll, and Gusto 

• Excellent accounting skills 

• Good time management and organizational skills 

• Strong analytical and problem-solving skills 

• Good communication and interpersonal skills 

• Highly motivated and detail-oriented individual 

• Ability to work independently and collaboratively 

• Ability to offer excellent customer service