Legal Secretary
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Job Overview

We are looking for a qualified Legal Secretary to perform administrative tasks in our law firm.

As a Legal Secretary, your duties and responsibilities include -

  • preparing court documents

  • maintaining attorney calendars 

  • typing out court minutes

You should perform secretarial tasks such as writing legal documents, conducting basic research, document filing, sending and answering emails, phone calls, etc. 

You will work under the supervision of an attorney and assist in handling the legal cases. The aim is to increase the efficiency of all legal tasks and represent the attorney to clients.

If you have the required experience and qualifications to join our legal office for this role, please do apply. We will love to meet you.

Responsibilities

  • Providing assistance to the lawyers in all administrative tasks.

  • Communicating effectively with all the clients and partners via answering phones and emails.

  • Collecting and analyzing important information to create reports.

  • Researching, reviewing and verifying all the legal documents.

  • Planning and scheduling meetings and conferences for the attorney in the law office.

  • Maintaining and updating the case records.

  • Working smoothly with the Legal Assistant as well as other legal staff.

  • Maintaining office supplies by monitoring the stock.

  • Preparing invoices and tracking payments.

  • Maintaining a cordial relationship with clients and updating the client’s database.

Requirements

  • High school diploma or relevant field.

  • 2 years of experience working in the Legal Department as a Legal Secretary, Legal Assistant or a similar role.

  • A professional certificate as Legal Secretary will be preferred. 

  • Exceptional understanding of legal terminologies, laws and the court system.

  • Familiarity with legal case management software such as Clio, MyCase, etc.

  • Proficient in MS Office.

  • Strong organizational skills.

  • Ability to multitask

  • Excellent oral and written communication skills.

  • Strong analytical skills.

  • Exceptional computer skills, for example, Microsoft Office.

  • Customer-oriented individual and an outstanding problem-solver.

  • Attention to detail for accuracy.

  • Good time management skills.

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