Real Estate Assistant
Job Description Template

Real Estate Assistant Job Description Template - Jobsoid

Job Overview

We are looking for a Real Estate Assistant to join our team. You will be answering queries, booking appointments, and following up on potential leads. In addition to this, you will be assisting Real Estate Agents at open houses and showings. 

You will be responsible for maintaining a database of clients and updating it on a regular basis. Besides, you should be able to get the necessary property details and update property listings. Apart from this, you should also maintain property files and be in the know-how of the closing processes. 

Moreover, you should be able to perform market analysis and organize property auctions/exchanges. You should be able to obtain signatures and collect property documents in time. You will be overseeing the completion of any repair works and recording the progress by taking pictures.

Send in your applications if you are looking for a career in the Real Estate industry.


  • Addressing client queries and scheduling appointments

  • Making follow-up calls

  • Scheduling meetings between the buyer and seller

  • Assisting in preparing real estate documents and forms

  • Coordinating showings and open houses

  • Maintaining electronic and print records of properties

  • Preparing, posting, and updating property listings

  • Maintaining and managing a database of clients

  • Assisting with negotiations and closing processes

  • Performing clerical duties when required

  • Helping with the preparation of listing agreements and other legal documents

  • Collecting signed copy of the agreements from clients

  • Creating and distributing real estate brochures and other marketing materials

  • Handling online and offline property listings and advertisements

  • Taking photos of the properties under construction or repairs to determine the progress

  • Putting up signboards on the property

  • Gathering necessary information about properties for sale

  • Collecting mortgage payments

  • Assisting clients to look for properties based on their needs and financial standing

  • Acting as an intermediary during negotiations and property dealings


  • High school diploma or degree in any discipline

  • 0-2 years of experience in the Real Estate industry

  • Knowledge of real estate industry trends and best practices

  • Familiarity with property laws and regulations

  • Strong communication and negotiation skills

  • Ability to work collaboratively and independently

  • Good analytical and research skills

  • Basic computer skills

  • Customer-centric and detail-oriented individual 

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Dominic Scales, Global Talent Acquisition Manager at DOTW
Dominic Scales
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