Payroll Assistant
Job Description Template

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Job Overview 

We are looking for an experienced Payroll Assistant to join our Accounting department. You should be able to coordinate with the Payroll Accountant in managing and processing employee salaries. You should also be able to collect employee timesheets and analyze the same for accuracy. 

As a Payroll Assistant, you should be able to update and maintain payroll data in the software. You should be able to accurately calculate employee salaries, overtime hours, and any other deductions. Besides, you should also be able to address any payroll-related queries the employees may have. 

To perform in this job role, you should have excellent mathematical skills and a keen eye for detail. Moreover, you should display reliability and integrity. You should be able to prepare and maintain payroll reports. A proven work experience in this area of work will be beneficial.  

Write to us if you can handle all payroll-related activities efficiently. We would love to have you onboard.  

Responsibilities 

  • Collecting and analyzing the accuracy of employee timesheets 

  • Entering and updating payroll data in the software 

  • Maintaining a record of employees’ annual and sick leaves 

  • Calculating employee salaries considering overtime hours and deductions 

  • Mailing electronic paychecks or handing over hard copies of the same to employees 

  • Resolving any queries related to the payroll 

  • Ensuring that there are no discrepancies in the payroll activities 

  • Coordinating with the Payroll Accountant in preparing all documents and calculations in time 

  • Preparing and updating employee work schedules 

  • Preparing and processing all tax-related forms in time 

  • Maintaining confidentiality of every employee information 

  • Drafting and maintaining payroll reports 

Requirements 

  • High School Diploma or Bachelor’s degree in Accounting, Finance, Economics, or a related field 

  • Proven work experience in the Accounting department as a Payroll Assistant, Payroll Administrator, or a similar position 

  • Complete knowledge of accounting practices and payroll activities  

  • Familiarity with payroll software like Gusto, Dayforce HCM, and OnPay 

  • Excellent mathematical and accounting skills 

  • Good time management and organizational skills 

  • Strong analytical and problem-solving skills 

  • Ability to maintain confidentiality of sensitive information 

  • Good multitasking abilities 

  • A team player and ability to work independently 

  • Ability to offer good customer service 

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