Office Clerk
Job Description Template

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Job Overview

We are looking for an Office Clerk to join our office. You will be responsible to do multiple tasks in the office from maintaining the records to many administrative duties. Your role is to keep files and data in order, answering calls and take notes for the staff which is necessary. This role requires a lot of multiple tasks to perform at one time so you should be extra efficient and quick in decision making. You should have good communication skills to interact with all the employees and maintain good relations with them.

If you feel you are suitable for this role, we would like to meet you.


  • Update the records and files so they are easily accessible

  • Ensure the mails are delivered to the respective person and manage the outgoing mails

  • Collect and forward the messages to the respective person

  • Issue bills and keep a record of other invoices of the office expenses

  • Take dictations when required

  • Arrange meetings and refreshments for the staff

  • Perform different office management tasks

  • Arrange office supplies and maintain the stock

  • Provide assistance to the employees when required


  • Bachelor’s degree in any discipline. High School Diploma candidates with relevant experience can also be considered

  • Proven experience of working as an Office Clerk in a reputable institution

  • Familiarity with different office procedures

  • Excellent in bookkeeping and data handling

  • Proficient in shorthand and fast typing to take dictations

  • Knowledge of Microsoft Office tools

  • Ability to multitask efficiently

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