Office Clerk
Job Description Template

Job Overview

We are looking for a skilled and experienced candidate to join our Administrative Department as an Office Clerk.

As an Office Clerk, your duties and responsibilities include

• Maintaining the files and records

• Answering phone calls

• Sorting and distributing outgoing mail and envelope packages

• Maintaining office equipment

• Monitoring incoming mails

• Scheduling meetings and appointments and so on.

You will be required to do a lot of multiple tasks to perform at one time so you should be extra efficient and quick in decision making. You should possess exceptional communication skills so as to interact with all the employees and maintain good relations with them. You should also remain updated with the latest office procedures.

If you are ready to take up these clerical and administrative duties, then apply right away. We will love to meet you.

Responsibilities

• Updating the records and files so they are easily accessible.

• Ensuring the mails are delivered to the respective person and manage the outgoing mails.

• Collecting and forwarding the messages to the respective person.

• Issuing bills and keeping a record of other invoices for the office expenses.

• Taking dictations when required.

• Arranging meetings and refreshments for the staff.

• Performing different office management tasks.

• Arranging office supplies and maintaining the stock.

• Providing assistance to the employees when required.

Requirements

• Bachelor’s degree in any discipline. High School Diploma candidates will also be considered.

• Proven experience of working as an Office Clerk, File Clerk or a similar position in a reputable institution.

• Strong understanding of office procedures and basic bookkeeping.

• Excellent knowledge of basic accounting principles and data handling.

• Proficient in shorthand and fast typing or word processing to take dictations.

• Knowledge of Microsoft Office tools

• Great interpersonal skills.

• Exceptional oral and written communication skills.

• Strong organizational skills.

• Ability to manage and handle multiple tasks.

• Outstanding problem-solving skills.

• Exceptional attention to detail.

• Good time management abilities.

• Strong decision-making skills.