Office Coordinator
Job Description Template

Office Coordinator Job Description Template - Jobsoid

Job Overview

We are looking for a committed and efficient Office Manager to join our Administrative department.

As an Office Coordinator, you will be responsible for organizing office operations and procedures. You will also be responsible for performing administrative duties as and when required.

Ideally, you should possess excellent organizational and communication skills. You should also have prior work experience as an Office Coordinator. Providing phenomenal customer service is the prime objective of this job position.

If you are ready to take up this challenging job position, then apply right away. We will love to meet with you.

Responsibilities

  • Planning a proper workflow procedure.

  • Performing basic accounting activities.

  • Greeting the clients and visitors with a smiling face.

  • Organizing the meeting and conferences.

  • Performing clerical duties as required.

  • Maintaining the record and filing systems.

  • Setting appointments as per the staff availability.

  • Resolving any queries and questions asked by the clients.

  • Maximizing the efficiency of office operations.

  • Checking office supplies and restocking them as needed.

  • Monitoring the office expenditures.

  • Supervising the office staff.

  • Maintaining a healthy relationship with the vendors.

  • Attending meetings to note down the minutes of the meeting.

  • Answering calls and directing them to the concerned person.

  • Sending out emails and faxes.

  • Planning travel arrangements for the office staff.

  • Taking care of routine office chores such as security, safety, etc.

  • Training new employees as and when they require assistance.

  • Maintaining employees details and company calendar.

  • Ensuring that the office is clean and tidy at all times.

  • Scheduling interview sessions with the HR department.

  • Responding to recruitment questions as and when needed.

  • Managing the invoices.

  • Reporting any problems and delusion to the Office Manager.

  • Carrying out company procedures and policies.

Requirements

  • Bachelor’s degree in Business Administrator or a relevant field.

  • Proven experience working as an Office Coordinator or a similar position in the Administrative department.

  • Professional certification in management training will be an added advantage.

  • Demonstrate excellent knowledge of office procedures and administration.

  • Outstanding understanding of bookkeeping principles.

  • Ability to multi-task adequately.

  • Excellent verbal and written communication skills.

  • Good organizational and time management skills.

  • Proficient in accounting software and Microsoft Office Tools.

  • Ability to solve problems and quick decision-making abilities.

  • Ability to work under pressure.

  • Strong work ethics.

  • A hardworking and enthusiastic individual.

  • Good customer service skills.

  • A keen eye for detail.

  • Ability to work independently or as part of a team.

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