We are looking for a Senior Administrative Assistant to join our Administrative department. You will be responsible for handling administrative duties such as responding to customer queries, preparing budget/expense reports, and creating presentations. Besides, you should be able to note down minutes of meetings and generate reports on the same.
You should be able to greet visitors and offer them assistance as and when needed. Also, you should be able to keep a tab of the office inventory and place orders whenever required. You will be working closely with the Administrative Assistant in developing office policies and updating the existing office protocols.
You should have excellent interpersonal skills and a team spirit. In addition to this, you should display multitasking abilities and have the understanding to prioritize tasks. As a Senior Administrative Assistant, you will supervise the other administrative staff members.
Get in touch with us if you can ensure a smooth functioning of the daily office operations. We would love to meet you.
Scheduling meetings and conferences
Booking travel arrangements for the senior management
Organizing, entering, and updating the business events calendar
Updating office policies and procedures
Writing minutes of the meeting
Addressing customer phone call or email queries or processing the same to the respective department
Maintaining and updating filing systems
Preparing budget reports and presentations
Greeting visitors and offering required assistance
Distributing hard copies of emails to the appropriate department
Maintaining a record of company expenses
Reviewing and ordering office supplies
Coordinating with the senior management and drafting agendas for meetings
Arranging for transportation facilities for the staff members
Bachelor’s degree in Business Administration, Business Management or a related field
At least 5 years of experience in the Administrative Department as an Administrative Assistant
Proficiency in Microsoft Office Tools
Familiarity with office management software such as Asana, Trello, and Slack
Excellent time management and organizational skills
Good communication and interpersonal skills
Strong analytical and problem-solving skills
Ability to work independently and collaboratively
Having multitasking abilities and an eye for detail
Ability to offer improved customer satisfaction
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