Administrative Assistant
Job Description Template

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Job Overview

Our organization is looking for an Administrative Assistant to assist management and visitors with various office tasks. 

As an Administrative Assistant, your duties include 

  • answer phone calls

  • arrange meetings

  • supervise staff

  • perform a variety of general clerical and administrative tasks.

We are searching for a person who is skilled in administration support and willing to work with a diverse team. If you are a precise match for this position then please do apply.

Responsibilities 

  • Manage the work process and allocate assignments to other regulatory employees.

  • Provide assistance to train staff individuals and new employees.

  • Implement and screen programs as coordinated by the administration and see the projects through to fulfillment.

  • Respond to inquiries for all kinds of information related to the organization.

  • Provide assistance with other administrative and clerical duties which include scanning, mailing, and copying to management.

  • Maintain computer systems, fax, and photocopy machines.

  • Maintain office supplies, check inventory and request office items whenever required.

  • Coordinate and schedule appointments, meetings and travel arrangements for Managers.

  • Respond to emails and answer phone calls as and when required.

  • Maintain office policies and procedures.

  • Supervise, organize and maintain files and databases in a confidential manner.

  • Coordinate the maintenance and repair of office equipment.

Requirements

  • Bachelor’s degree in Business Administration or similar field.

  • Proven 2-year experience of working as an Admin Assistant, Staff Assistant or similar role.

  • Strong knowledge of office management procedures and systems.

  • Expertise in efficient operation standard office equipment.

  • Proficient with MS Office for example Excel, PowerPoint, and Word.

  • Working knowledge of general bookkeeping and accounting skills.

  • Ability to analyze and operate workplace practices to enhance productivity.

  • Strong verbal and nonverbal communication skills.

  • Good problem solver.

  • Excellent time management skills.

  • Strong organizational skills.

  • Ability to multi-task and prioritize day to day tasks.

  • Ability to work individually or in a team.

  • Attention to detail.

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