Facilities Coordinator
Job Description Template

Job Overview

We are looking for an energetic Facilities Coordinator to join our Facilities department. You will be reporting to the Facilities Manager all the day-to-day operations. Besides, you should be able to create and maintain maintenance schedules. Also, you should be able to address and resolve any urgent issues/calls.

In addition to this, you will be liaising with suppliers/ vendors and keeping a track of the inventory supplies. As a Facilities Coordinator, you should ensure complete compliance with the safety standards and procedures. Moreover, you should adhere to the industry guidelines while performing your duties.

To excel at this position, you should have proven industry experience and familiarity with facilities/project management. Besides, your ability to manage your time effectively will be an added advantage. Furthermore, you should be able to perform building cleaning. You will also be responsible for maintaining a detailed and accurate record of maintenance details. 

Do get in touch with us if you can handle the job responsibilities and ensure smooth functioning of the Facilities department. We would love to have you onboard. 

Responsibilities

• Developing and managing building maintenance schedules

• Addressing any maintenance issues and urgent calls

• Preparing building evacuation plans

• Coordinating the testing of building security systems

• Reporting and coordinating daily operations with the Facilities Manager

• Liaising with suppliers and vendors

• Maintaining a report of the maintenance budget and expenses

• Supervising the crew members

• Checking and ordering inventory supplies

• Identifying any repairs, replacements, and renovations

• Undertaking building cleaning and disinfecting work

• Documenting all repair and maintenance processes

• Processing vendor invoices to the Accounting department

• Ensuring compliance with safety and industry standards

• Comparing the quotations offered by different suppliers/vendors

• Assisting with activities such as waste disposal and building security

Requirements

• Bachelor’s degree in Facilities Management, Business Management, Business Administration or a related field

• 2-3 years of experience as a Facilities Coordinator or a similar position in the Facilities department

• Proficiency in Facilities Management and Project Management

• Familiarity with safety regulations and industry standards

• Good computer skills

• Excellent time management and organizational skills

• Good communication and interpersonal skills

• Basic technical knowledge