Staff Assistant
Job Description Template

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Job Overview

We are looking for an experienced and hardworking candidate to join our Administrative Department as a Staff Assistant.

As a Staff Assistant, you will be responsible for providing administrative support to the employees regarding any office procedures. You should be good at organizing things and managing different tasks together. Great organizational skills and exceptional multitasking abilities are a must for this role.

You will be expecting to handle employees and their tasks. You will also be answering phones, checking incoming mails and so on. You will be coordinating with the Human Resources Department to comply with their policies. You should ensure every department is doing its job smoothly. You should also possess extraordinary communication skills. 

If you are ready to take up these duties and responsibilities of Staff Assistant, then apply right away. We will love to meet you.

Responsibilities

  • Maintaining paperwork for the office procedures.

  • Organizing data and files in the office.

  • Maintaining employee records.

  • Organizing meetings and workshops for the employees.

  • Responding to the employee complaints and forwarding them to the Human Resource department.

  • Maintaining the office supply database and managing the stock.

  • Maintaining healthy relations with the employees.

  • Making arrangements for office workshops.

  • Ensuring that the conference room is fully prepared before the meeting.

  • Ensuring all the office manuals and safety manuals are delivered to the employees.

Requirements

  • Bachelor’s degree in Business Administration, Office Management or related field.

  • Proven experience of working as a Staff Assistant, Administrative Assistant, Office Clerk or a similar position.

  • Familiarity with Microsoft Office tools.

  • Strong knowledge of federal labor laws.

  • Good knowledge of different computer peripherals such as printers and scanners.

  • Great interpersonal skills.

  • Exceptional oral and written communication skills.

  • Strong organizational skills.

  • Ability to work in a team as and when required.

  • Ability to manage and handle multiple tasks.

  • Outstanding problem-solving skills.

  • Exceptional attention to detail.

  • Hard-working individual.

  • Good time management abilities.

  • Strong decision-making skills.

  • A keen eye for details.

  • Strong work ethics.

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