Executive Administrative Assistant
Job Description Template

Executive Administrative Assistant Job Description - Image

Job Overview 

We are looking for an Executive Administrative Assistant to join our Administrative department. Your duties will include greeting clients and assisting them with their queries. Besides, you should also be able to address customer issues on call. Furthermore, you should be able to prepare presentations, reports, and memos. 

You will also be responsible for keeping a record of all the daily activities. Moreover, you should be able to take dictations and prepare minutes of the meetings. You should be able to schedule meetings and provide reminders for the same. Monitoring the office supplies and maintaining the filing systems will also be a part of your job responsibilities.  

As an Executive Administrative Assistant, you should be well-versed with various office management systems. In addition to this, you should have excellent verbal and written communication skills. You should be highly motivated and demonstrate good problem-solving abilities. A successful candidate with proven work experience will be considered. 

Send in your application if you seem fit for the job role. We would like to discuss further.  


  • Receiving incoming calls and diverting them to the concerned team members 

  • Greeting clients and directing them to the respective departments 

  • Taking messages and making note of any requests from clients 

  • Addressing customer queries and complaints 

  • Maintaining and updating a diary of all day-to-day activities 

  • Scheduling meetings and appointments 

  • Providing important reminders and notifications 

  • Taking the responsibility of making travel arrangements 

  • Preparing minutes of the meetings 

  • Taking dictations from the Managing Director 

  • Monitoring office supplies and placing orders for the same 

  • Assisting in preparing presentations, reports, invoices, and memos 

  • Maintaining an accurate filing system 


  • Bachelor’s degree in Business Administration or a related field 

  • Proven work experience in the Administrative department as an Executive Administrative Assistant, Administrative Assistant, Administrative Coordinator , or a similar position 

  • Complete knowledge of office management systems and software 

  • Excellent verbal and written communication skills 

  • Good time management and organizational skills 

  • Ability to multitask and prioritize tasks 

  • Good observational and analytical skills 

  • Impressive problem-solving abilities 

  • Ability to work independently and collaboratively 

  • Well-groomed and motivated individual 

  • Ability to offer excellent customer service 

Post this Executive Administrative Assistant job on over 20+ Free Job Boards and Social Media Networks.
You can also customize this job description according to your hiring requirements.
Post to Job Board Customize & Download
The Enterprise Agility Platform
  • People and Asset Tracking
  • Sales CRM and Marketing
  • Resource Bookings/Scheduling
  • Tasks and Work Management
Debbie Bullock, Group HR Manager at English Lakes
Debbie Bullock
English Lakes Hotels, Resorts and Venues
"Jobsoid is a simple and easily accessible online recruitment system. It has brought consistency in our recruitment procedures."

Over 2000 companies across 100+ countries trust Jobsoid to simplify their recruiting.

Read our case studies to understand how Jobsoid has streamlined their hiring processes significantly.

VIB Logo


Communicating with candidates and collaborating with our team was a tedious task. The recruiting information was always present on multiple platforms which was difficult to manage. Read how Jobsoid helped VIB in bringing the recruitment of their entire organisation under one platform.

Read the Case Study
Destinations of the World Logo


Destinations of the World, being a global organisation, needed a tool that could make hiring easier across all their office locations. They discovered Jobsoid by chance and realized that it could do everything they required. Read more about how Jobsoid simplified DOTW's hiring process.

Read the Case Study

Sign up for a Lifetime FREE Recruiting Account today!

  • Branded Careers Portal
  • One-Click posting to 20+ Job Boards
  • iOS & Android Mobile Apps
  • Customizable Workflow
  • Interview Scheduling
  • Task Management
  • Automated Tasks & Actions on Stages
  • Custom Email & SMS Templates