We are looking for an Executive Administrative Assistant to join our Administrative department. Your duties will include greeting clients and assisting them with their queries. Besides, you should also be able to address customer issues on call. Furthermore, you should be able to prepare presentations, reports, and memos.
You will also be responsible for keeping a record of all the daily activities. Moreover, you should be able to take dictations and prepare minutes of the meetings. You should be able to schedule meetings and provide reminders for the same. Monitoring the office supplies and maintaining the filing systems will also be a part of your job responsibilities.
As an Executive Administrative Assistant, you should be well-versed with various office management systems. In addition to this, you should have excellent verbal and written communication skills. You should be highly motivated and demonstrate good problem-solving abilities. A successful candidate with proven work experience will be considered.
Send in your application if you seem fit for the job role. We would like to discuss further.
Receiving incoming calls and diverting them to the concerned team members
Greeting clients and directing them to the respective departments
Taking messages and making note of any requests from clients
Addressing customer queries and complaints
Maintaining and updating a diary of all day-to-day activities
Scheduling meetings and appointments
Providing important reminders and notifications
Taking the responsibility of making travel arrangements
Preparing minutes of the meetings
Taking dictations from the Managing Director
Monitoring office supplies and placing orders for the same
Assisting in preparing presentations, reports, invoices, and memos
Maintaining an accurate filing system
Bachelor’s degree in Business Administration or a related field
Complete knowledge of office management systems and software
Excellent verbal and written communication skills
Good time management and organizational skills
Ability to multitask and prioritize tasks
Good observational and analytical skills
Impressive problem-solving abilities
Ability to work independently and collaboratively
Well-groomed and motivated individual
Ability to offer excellent customer service
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