Our Administrative Department is looking for an Administrator to join us immediately. You will be responsible for responding to customer queries and requests via phone calls and emails. Besides, you should be able to schedule appointments and book conference rooms/halls for meetings/events.
You should be able to update the office protocols and convey the same to the staff members. Also, you should have good organizational and time management skills. Moreover, you will be coordinating with the Accounting department in processing invoices and overdue payments.
As an Administrator, you will be overseeing and training the administrative team members. Also, you will be keeping track of the office supplies and placing restocking orders. You should also be able to maintain vendors’ files and contact details.
If you have top-notch administrative skills and can ensure the smooth functioning of all office operations, then do get in touch with us. We would love to have a word with you.
Responding to incoming calls, emails, and queries from customers
Writing minutes of the meetings
Scheduling appointments, booking conference rooms, and making travel arrangements for the staff
Reviewing and maintaining office inventory
Preparing and maintaining expense reports
Creating, maintaining, and updating employee record reports
Distributing hard copies of emails to the relevant departments
Organizing and filing company documents
Updating office policies and protocols when required
Ensuring all employees adhere to the office policies
Greeting and assisting customers
Processing invoices to the Accounting department
Generating and maintaining vendor files
Preparing memos and presentations
Supervising the maintenance of office equipment and facilities
Undertaking data entry
Managing and updating the agendas and travel schedules of the senior management
Coordinating office events and activities
Bachelor’s degree in Business Administration, Business Management or a related field
Proficiency in Microsoft Office
Excellent time management and organizational skills
Good analytical and problem-solving skills
Strong communication and interpersonal skills
A team player and a highly motivated individual
Ability to multitask
Ability to offer improved customer service
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