Office Assistant
Job Description Template

Job Overview 

We are looking for a smart Office Assistant to be a part of our Administrative department. You should be primarily able to handle all administrative duties professionally and in a timely manner. Besides, you should also be able to maintain and update the filing system. As part of your job role, you should be able to greet and assist clients with any of their queries. 

You should also assist the team in the development and implementation of office policies. Your strong analytical skills will be helpful in verifying important details and maintaining an accurate documentation of the same. Moreover, you should be able to prepare letters and memoranda. 

As an Office Assistant, you should be familiar with various ERP software and have an understanding of administrative processes. In addition to this, you should demonstrate good time management and multitasking skills. An ideal candidate should be able to provide excellent customer service. 

Send in your application if you can ensure efficient functioning of all office activities. We await hearing from you.  

Responsibilities 

• Answering incoming calls, emails and diverting the urgent ones to the appropriate department 

• Maintaining and updating the filing system 

• Greeting clients and assisting them with their queries 

• Maintaining an accurate record of all important documents and other paperwork 

• Directing the Office Clerk to perform clerical duties as required 

• Scheduling meetings and other reservations for the Office Manager 

• Keeping a track of office inventory and other supplies 

• Coordinating with the Accounting department in preparing payrolls 

• Entering important information into database and updating the same 

• Assisting in the preparation and implementation of office policies 

• Coordinating with suppliers and vendors  

• Crosschecking important documents for accuracy 

• Preparing letters, memoranda, and reports 

Requirements 

• Bachelor’s degree in Business Administration or a related field 

• 0-3 years of experience as an Office Assistant, Office Coordinator , or a similar role in the Administrative department 

• Complete knowledge of various administrative procedures and bookkeeping practices 

• Familiarity with ERP software such as NetSuite ERP, Scoro, and Kechie ERP 

• Excellent time management and organizational skills 

• Good communication and interpersonal skills 

• Strong analytical and problem-solving skills 

• Highly motivated and detail-oriented individual 

• Ability to work independently and collaboratively 

• Ability to multitask and prioritize tasks 

• Ability to offer excellent customer service