We are looking for a smart Office Assistant to be a part of our Administrative department. You should be primarily able to handle all administrative duties professionally and in a timely manner. Besides, you should also be able to maintain and update the filing system. As part of your job role, you should be able to greet and assist clients with any of their queries.
You should also assist the team in the development and implementation of office policies. Your strong analytical skills will be helpful in verifying important details and maintaining an accurate documentation of the same. Moreover, you should be able to prepare letters and memoranda.
As an Office Assistant, you should be familiar with various ERP software and have an understanding of administrative processes. In addition to this, you should demonstrate good time management and multitasking skills. An ideal candidate should be able to provide excellent customer service.
Send in your application if you can ensure efficient functioning of all office activities. We await hearing from you.
Answering incoming calls, emails and diverting the urgent ones to the appropriate department
Maintaining and updating the filing system
Greeting clients and assisting them with their queries
Maintaining an accurate record of all important documents and other paperwork
Directing the Office Clerk to perform clerical duties as required
Scheduling meetings and other reservations for the Office Manager
Keeping a track of office inventory and other supplies
Coordinating with the Accounting department in preparing payrolls
Entering important information into database and updating the same
Assisting in the preparation and implementation of office policies
Coordinating with suppliers and vendors
Crosschecking important documents for accuracy
Preparing letters, memoranda, and reports
Bachelor’s degree in Business Administration or a related field
0-3 years of experience as an Office Assistant, Office Coordinator , or a similar role in the Administrative department
Complete knowledge of various administrative procedures and bookkeeping practices
Familiarity with ERP software such as NetSuite ERP, Scoro, and Kechie ERP
Excellent time management and organizational skills
Good communication and interpersonal skills
Strong analytical and problem-solving skills
Highly motivated and detail-oriented individual
Ability to work independently and collaboratively
Ability to multitask and prioritize tasks
Ability to offer excellent customer service
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