Our administrative department is looking for an enthusiastic and efficient Secretary to join us on a full-time basis. You will be responsible for managing day-to-day activities and agendas of the senior management. Also, you will be scheduling appointments, booking flights, and making other travel arrangements whenever required.
Your other responsibilities include generating reports, preparing memos, and updating data in the filing system. Besides, you will be negotiating with vendors and processing pending payments. You should also be able to track office expenses and maintain a receipt of the same.
As part of your job role, you should also review and place orders for office supplies. You will also assist in maintaining an accurate record of staff members and employees. In addition to this, you should have excellent multitasking skills and the ability to prioritize and assign urgent tasks. Having strong communication and negotiation skills will prove to be an advantage.
If you can provide necessary clerical and administrative support to our department, then do get in touch with us. We would love to hear from you.
Greeting visitors and responding to telephone queries
Preparing and managing agendas and event calendars
Scheduling appointments and meetings
Creating memos and reports
Maintaining and updating contact details of employees, staff members, and vendors
Regularly updating the filing system
Reviewing and ordering office supplies
Making travel arrangements for the senior management
Monitoring assigned office budget and expenses
Prioritizing and assigning urgent workloads to the respective department
Analyzing and processing bill payments and invoices to the Accounting department
Developing, updating, and implementing office procedures and protocols
Taking photocopies and printouts of important documents
Assisting in setting up repairs/maintenance appointments for office equipment
Bachelor’s degree in Business Administration or a related field
Basic understanding of accounting and bookkeeping principles
Proficiency in Microsoft Office Tools
Excellent time management and organizational skills
Ability to multitask and prioritize tasks
Good communication and interpersonal skills
Ability to work independently and collaboratively
Detail-oriented and highly reliable individual
Possessing strong negotiation skills
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